[Parties Overview - Main parties interface showing filtering options, search functionality, and comprehensive party list with verification status and relationship counts]
Understanding Parties
What is a Party?
A Party is any individual or legal entity that has a formal relationship with an Object Company, such as:
Individuals
Directors and board members
Shareholders and beneficial owners
Authorized signatories
Key management personnel
Politically Exposed Persons (PEPs)
Companies
Parent companies and holding entities
Subsidiary companies
Joint venture partners
Service providers with formal relationships
Key Characteristics
Formal relationships with Object Companies
Defined roles (Director, Shareholder, etc.)
Compliance significance for KYC and due diligence
Regulatory importance for beneficial ownership tracking
Parties Overview Interface
[Screenshot 1: Parties Overview - Main parties list showing search, Filters button, and party table with Name, Type, Country of Residence, and Source columns]
Main Features
Search bar: Find parties by name
Filters button: Refine party list by various criteria
Create Party button: Add new parties to the system (top right)
Comprehensive party table: View all parties with key details
Pagination controls: Navigate through multiple pages with rows per page selector
Party Information Displayed
Name: Party identifier
External ID: Reference number displayed below party name (when available)
Type: Individual or Company classification (with colored badges - blue for Individual, yellow for Company)
Country of Residence: Geographic location
Source: How the party was added (Manual, Imported, etc.)
Pagination: Shows result count and page controls
Creating a New Party
[Screenshot 4: Create Party Modal - Form with Basic Information, Personal Information (for Individuals) or Company Information (for Companies), and optional address sections]
Step-by-Step Process
Access Creation Form
Click "+ Create Party" button in the top right
The creation modal opens
Complete Basic Information
Type: Select Individual or Company
Country of Residence: Choose primary country (required)
External ID: Add external reference if needed (optional)
Politically Exposed: Indicate PEP status
Enter Type-Specific Information
For Individuals - Personal Information (Required: 4/4)First Name: Enter first name (required)
Last Name: Enter last name (required)
Nationality: Select nationality (required)
Date of Birth: Enter birth date (required)
Gender: Select gender
Place of Birth: Enter birth location
Country of Birth: Select birth country
Passport Number: Enter passport number
Country of Passport: Select passport issuing country
For Companies - Company Information (Required: 1/1)Company Name: Enter full legal company name (required)
Registration Number: Enter official registration number
Legal Form: Select legal structure
Place of Incorporation: Enter incorporation location
Country of Incorporation: Select incorporation jurisdiction
Date of Incorporation: Set incorporation date
Add Address Details (Optional - Collapsible Sections)
Primary Address: Complete address fields
Secondary Address: Add alternative address if needed
Save the Party
Click "Save Changes" to create the party
Click "Cancel" to discard
Field Guidance
Type selection: Determines which information fields are displayed
Country of Residence: Primary operational or residence country
Politically Exposed: Important for compliance and risk assessment
Required field indicators: Form shows count of required fields (e.g., "Required: 4/4")
Note: User permissions may affect your ability to create new parties. Contact your administrator if this option is unavailable.
Viewing Party Details
[Screenshot 2: Individual Party Detail View - Three-card layout showing Party Information, Identity Information, and Audit Information, followed by address cards and tabs]
[Screenshot 3: Company Party Detail View - Three-card layout showing Party Information, Company Information, and Audit Information, followed by address cards and tabs]
Party Detail View Layout
The detail view uses a clean card-based layout that varies depending on whether the party is an Individual or a Company.
For Individual Parties
Top Section - Three Information Cards
Party Information (Left Card)
Name: Full party name
External ID: Reference identifier (when applicable)
Type: Individual badge
Source: How the party was created (Manual, Imported, etc.)
Identity Information (Center Card)
Full Name: Complete legal name
Nationality: Country of citizenship
Gender: Gender identification
Date of Birth: Birth date
Place of Birth: Birth location
Country of Birth: Birth country
Passport Number: Identification number
Country of Passport: Passport issuing country
Audit Information (Right Card)
Created: Initial creation timestamp
Created By: User who created the party (with avatar)
Last Updated: Most recent modification date
Last Updated By: User who made last changes (with avatar)
For Company Parties
Top Section - Three Information Cards
Party Information (Left Card)
Name: Company name
External ID: Reference identifier (when applicable)
Type: Company badge
Source: How the party was created (Manual, Imported, etc.)
Company Information (Center Card)
Registration Number: Official company registration
Country of Residence: Operational jurisdiction
Legal Form: Company structure type
Place of Incorporation: Where company was formed
Country of Incorporation: Incorporation jurisdiction
Date of Incorporation: When company was established
Audit Information (Right Card)
Same structure as Individual parties
Address Section (Both Individual and Company)
Primary Address
Street Name, Street Number, Postal Code, City
State/Province and Country details
Secondary Address
Alternative address information (when applicable)
Same field structure as primary address
Editing Party Information
[Screenshot 5: Edit Party Modal - Form matching create structure with collapsible sections for Basic Information, Personal/Company Information, and optional addresses]
Modification Process
Access Edit Mode
From party detail view, click "Edit Party" button
Edit modal opens with current information pre-filled
Update Information Sections
Basic Information (Required: 1/1): Modify type, country of residence, external ID, PEP status
Personal Information (for Individuals, Required: 4/4): Update names, nationality, date of birth, gender, birth details, passport information
Company Information (for Companies, Required: 1/1): Update company name, registration details, legal form, incorporation information
Primary Address (Optional - Collapsible): Edit address fields
Secondary Address (Optional - Collapsible): Update alternative address
Save or Delete
Save Changes: Preserve all modifications
Cancel: Discard changes
Delete: Remove party entirely (red button at bottom left)
Field Requirements
The edit form indicates required fields with counters:
Basic Information: "Required: 1/1" indicator
Personal/Company Information: Shows required field count based on party type
All required fields are marked with asterisks (*)
Important Considerations
Deleting parties: May affect associated Object Company relationships
Required field validation: System ensures all mandatory information is provided
Audit trail: All changes are tracked in the system
Note: Delete functionality may be restricted based on user permissions and whether the party has active Object Company relationships.
Navigation and Tabs
Main Tabs Available
Custom Metadata
[Screenshot 6: Custom Metadata Tab - Showing customizable fields for party-specific information organized in collapsible sections]
Define organization-specific fields for parties
Organize information in collapsible sections (e.g., A. Ambassador, B. UBO, C. Additional)
Capture custom data relevant to your compliance needs
Edit custom metadata using "Edit Custom Metadata" button
Associated Object Companies
[Screenshot 7: Associated Object Companies Tab - Showing which Object Companies the party is related to with search and management options]
View all Object Companies where this party has a relationship
Search and filter through company relationships
See relationship notes and when each was added
Use "Manage Object Companies" button to add or remove associations
Click on company names to view full Object Company details
Audit Log
[Screenshot 8: Audit Log Tab - Complete activity history for the party]
Complete audit trail of all party-related changes
Event descriptions with timestamps
User tracking for accountability ("Changed By" column with avatars)
Chronological record of all modifications
Pagination for extensive histories
Search and Filtering
Search Functionality
Search by name: Find parties using full or partial names
Real-time results: Updates as you type
Global search: Searches across all party records in the system
Filtering Capabilities
Filters button: Opens advanced filtering options
Type filtering: Separate individuals from companies
Country filtering: Filter by country of residence
Source filtering: Filter by how parties were added (Manual, Imported, etc.)
Note: User permissions may affect your ability to create, edit, or delete party information. Contact your administrator if expected functionality is unavailable.
Related Navigation
From the Parties module, you can access:
Object Companies: View the client entities that parties are related to (via Associated Object Companies tab)
Accounts: See the broader account context for party relationships
Custom Metadata: Define and manage party-specific fields
Audit Log: Track all changes and modifications to party records